Accounts Assistant

Job Ref

Short-term contract

Location

London, Hybrid

Date Posted

May 2024

We are the marketing localization people. We help brands and their agencies successfully execute strategic marketing and communications programs in over 200 languages across 118 countries. With our unique blend of traditional and creative language services and global digital marketing capabilities, we connect clients’ words to the right people, in the right language, on the right channels.

THE ROLE

Our business is growing, and we’re looking for a part-time, contract Accounts Assistant who is consciencious and has excellent attention to detail. We value courage, autonomy, accuracy, collaboration, speed and proactivity. We are committed to a positive, open working environment that enables our people to thrive.

As an Account Assistant working closely with our Accounts Manager and Finance Director as well as our wider teams, you’ll be: 

  • Monitoring the outgoings of Wordbank and ensuring that supplier invoices are in line with Purchase Orders.
  • Ensuring that all invoices received by Wordbank are entered into the finance system and paid when due.
  • Managing the sales ledger.
  • Covering absences for other roles within the Finance department.
  • Help document and maintain our finance procedures, updating and implementing them as necessary.

THE OPPORTUNITY

Schedule: 4 days a week including Fridays, 30 hours per week

Key responsibilities:

  • Ensuring that all client invoices are accurately entered into Access and reflect the correct client code, currency etc.
  • Issue new client codes and credit checks on new clients
  • Monitoring and tracking the receipt of payments
  • Escalating payment issues to the Accounts Manager as appropriate and then deciding on the most appropriate course of action.
  • Completing bank reconciliation as appropriate
  • Entering accounting journal entries as directed by Accounts Manager
  • Creating monthly accounts for both UK and US entities up to Management Accounts level, in the absence of the Head of Finance.
  • Ensuring that supplier invoices are matched to authorised Purchase Orders.
  • Addressing any queries regarding invoices with the supplier directly in the first instance and then escalating as appropriate.
  • Raising Purchase Orders for non-linguistic suppliers.
  • Entering all supplier invoices to Access when they are received and have been matched to an approved PO.
  • Ensuring that all supplier invoices received where the PO system is not relevant are approved by the relevant individual before entering them to Access.
  • Ensuring that any suppliers who are required to issue a credit note do so and then ensuring that these credit notes are applied to a future invoice.
  • Creating supplier payments on the on-line banking system and ensuring that the payments are approved by relevant individuals in a timely manner.
  • Working as part of the Finance Team to complete facilities management activities.

EXPERIENCE & SKILLS

YOU’LL HAVE….  YOU ARE…. 
Strong academic background to A Level Standard. Advanced Microsoft Office skills (Word and Excel) and knowledge of Google Sheets. Available 3-4 days per week for 6-9 months
A Bookkeeping qualification would be advantageous. Able to organize and prioritize both my own and other people’s workloads to ensure projects are completed on time and budget to achieve excellent results.
12 months’ experience as part of an accounts or credit control team.

Background in Accounts Payable and Accounts Receivable roles is ideal.

A good head for numbers to include quoting, invoice management and budgeting.
Excellent written and spoken English. Able to assimilate detail on an project specifics and communicate to relevant parties.
Highly numeric and a track record of successfully managing suppliers and associated financial tasks. You’re a flawless communicator in person and writing.

Self-confident, highly collaborative team player. 

Previous experience of working with a Purchase Order system. Passionate about creating and pursuing opportunity. Eager to learn new skills. 
Sound knowledge of creating accounts up to trial balance stage. Respectful of the perspective of others, you’re easy to work with, approachable and collaborative.
Proven ability to co-ordinate, liaise and collaborate with a number of internal stakeholders, delivering a high level of customer service.
Knowledge of accounting software: Access financial management software is ideal

SALARY & BENEFITS

£30,000/yr, £15.38/hr

HOW TO APPLY

If this sounds like you, please apply here. You will also be asked to upload your resume and cover letter. Applicants who do not provide a cover letter will not be considered. While we’ll certainly do our best, we regret that we may not be able to respond to all applicants.

WHO IS WORDBANK?

At Wordbank, we’re more than just a marketing localization agency, we’re a community committed to transparency, social impact, and professional growth. We believe in fostering an environment that values collaboration, innovation, and personal development.

Values-led & People-first: Being values-led means operating to the triple-bottom-line standards of people, planet, profit. Put simply, we do business with integrity. We care. Not because it’s company policy or because caring sells, but because we’re passionate about what we do, who we are, and the difference we can make – not just to our clients, but to our staff, our resources, and our community.

We believe that our people are our greatest asset, that our culture sets us apart from most every competitor we face, and that our commitment to what we can achieve together is unrivaled in our industry.

We’re intent on standing out (and up) for what drives us. When our values (drive, connection, excellence, care, connection, creativity) come together, that’s the Wordbank difference. Our values inform our behaviours and decision-making in all that we do, and makes us who we are, striving to do, and be, our best for each other and our clients every day.

Transparent Culture of Feedback & Accountability: We believe in openness and honesty. Our transparent culture encourages open communication, feedback, and accountability at all levels to make sure everyone’s voice is heard and valued. Everyone should have the right information and context to make decisions in the best interests of the business.

Freedom & Flexibility that works for you: We are committed to providing a culture based on freedom and responsibility and we understand the importance of work-life balance. Embracing flexibility means offering remote work options, flexible hours, and tailored schedules that allow you to excel both personally and professionally. We also like to connect and engage so we ask any local Wordbankers to come into the office a minimum of 2-3 times a week.

Commitment to business as a force for good: Beyond business success, we are committed to making a positive impact on society and the environment. Through our work and initiatives, we volunteer and contribute to causes that matter, fostering a sense of purpose in everything we do. And we don’t just talk about things, we follow through with action. Our Denver office is a certified B Corporation and our London office is Investors in People: Gold, both stringent certifications that prove we’re walking the walk on our commitment.

Mentorship and development: We prioritize your growth. Join a team that values mentorship, coaching, and invests in your professional development. We want to empower you to find your path and we will support you in getting you to the next step.

We are looking for passionate people to grow the business (and themselves) with us. We care more about how you think than what you know. We work hard. We work smart. And we have fun with each other while we’re doing it.

We are an equal opportunity employer committed to attracting, retaining, developing, and promoting the most qualified people of all backgrounds, regardless of race, colour, age, religion, gender identity, HIV status, marital status, past or recent military status, past incarceration, sexual orientation, national origin, citizenship status, ancestry or any other characteristic, including any physical (including pregnancy) or mental disability, and/or any other protected class under federal, state, or local law.

We are happy to make reasonable accommodations to the recruitment process as needed.